Terms of participation to USI Hackathon 2019

Premise

By participating to the USI Hackathon 2019 (hereinafter: Hackathon) you accept the terms and conditions stated in this page (hereafter: the Agreement). The companion Privacy and Personal Data Policy are essential part of these terms and conditions. Accepting these terms, conditions, and policies is strictly necessary to take part to Hackathon.

You declare to be of legal age and that you are fully capable of understanding the terms, conditions, duties, policies and everything else presented in this agreement.

1. Access and usage of data

For the Hackathon, the City of Lugano, some partners, and other organizations provide datasets to be analysed. The datasets are provided only for the purposes, in the context, and for the duration of the Hackathon and should not be shared or disseminated, used for different purposes, and used after the completion of the Hackathon.

Where necessary, the data was anonymized by the data provider and interpolation and/or time shifting (to datasets with events) might have been applied to further anonymize the data. In some cases, the data might not reflect exactly the operational reality of the data provider.

In case you use the data in an inappropriate manner and/or in a way that violates these terms and/or outside of the purposes and time period of the Hackathon, you assume full responsibility of the potential consequences. The Hackathon organizers are in no way responsible for data improper usage or abuse.

2. Participation

The Hackathon organizers have the right to suspend or terminate the Hackathon at their sole discretion, in case of technical problems, violations of the code of conduct and anti-harassment policy, fraud, or any other event or circumstance outside of the organizers’ control.

The Hackathon organizers have also the right to disqualify Hackathon participants at their sole discretion, and in particular participants who:

Act in violation of this agreement or in a way that the organizers consider inappropriate, anti-ethic and/or in violation of the code of conduct and anti-harassment policy;
Violate applicable laws, regulations, norms, or decrees.

3. Modifications

The terms, conditions, and rules of the Hackathon can be changed by the organizers at any moment, including rights and duties of the involved parties. In case of changes, the Hackathon organizers publish the updated terms, conditions, and rules on this website. These modifications are effective as of when they are published on the website.

4. Usage of third-party systems

To organize and carry out the Hackathon, the organizers can use systems from third-parties, including, but not limited to slack as a collaboration and messaging system and swicket as an event ticketing and registration system. The usage of these systems is regulated by the terms of service of the systems themselves, to which the Hackathon participant will decide to agree freely. The Hackathon organizers are in no way responsible for how these third-party systems will be used. The usage of swicket is necessary for registering, and thus participating, to the Hackathon: swicket acts as the data processor while the Hackathon organizers act as data controller. Slack should be considered an optional service, and its usage is not necessary to participate to the Hackathon. The Hackathon organizers have access to personal data recorded by these third-party systems: access and usage of this data is regulated by the Privacy and Personal Data Policy.

5. Controversy

In full compliance with the applicable laws, you agree that any dispute, controversy, disagreement, or legal action resulting from or in any way related to the Hackathon will be resolved individually, without any involvement and legal form of the Hackathon organizers.

The Hackathon organizers have no responsibility, and will have no responsibility, in case of any sort of damage, loss, or objection.

You consider exempt from any responsibility and not prosecutable the Hackathon organizers, USI, the members of the jury, the sponsors, the data providers, and any other organizations involved in the sponsoring, management, promotion, and other activities related to the Hackathon, including whoever fills or had filled any role in one of the entities mentioned above, for any form of dispute, controversy, legal action, damage request (including legal cost) related or connected with:

Data access and data usage;
A controversy with another participant;
A violation of this agreement;
A violation of any laws or third-party right, including intellectual property;
Defamation, threats, insults, calumny, violations of publication rights, trademarks, copyright, and any other type of intellectual property, corporal and property damage related to the participation in the Hackathon, the transmission, dissemination, functionality, and usage of software programs, and the regulations of the Hackathon.

Furthermore, the entities mentioned above cannot be considered in any way responsible for:

Any false or incorrect information and any program or tools related to the Hackathon or used during the Hackathon;
Errors and technical problems of any type and nature, included but not limited to, improper functioning, interruption, disconnection from local or internet network, or electronic transmission issues, or data transfer errors;
Non authorized human presence and intervention during the Hackathon;
Technical or human errors which might happen during the management of a hackathon;
Any kind of damage to people and goods which might be, directly or indirectly, entirely or partially, caused by your participation and presence at the Hackathon.

6. Cancellation and reimbursement

Registrations to the hackathon can be cancelled online at this address https://usi.swicket.ch/event/usi-hackathon until November the 14th 2019. If the cancellation is done by November the 6th 2019, the registration fee will be reimbursed. After that date, no refund is granted.

7. Awarding

In no circumstance complaint of any kind and form against the selection of the Hackathon winners is accepted. The organizers and the jury, in agreement with sponsors and partners (if applicable), decide the Hackathon winners at their sole discretion.

8. Code of Conduct and Anti-Harassment Policy

The Hackathon is dedicated to providing a harassment-free experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, or religion. We do not tolerate harassment of Hackathon participants in any form. Sexual language and imagery are not appropriate for any venue, including the presentations of participants. Hackathon participants violating these rules may be sanctioned or expelled without a refund at the sole discretion of the Hackathon organizers. Harassment includes, but is not limited to:

Verbal comments that reinforce social structures of domination
Unwelcome comments regarding a person’s lifestyle choices and practices, including those related to food, health, parenting, drugs, and employment
Sexual images in public spaces
Deliberate intimidation, stalking, or following
Harassing photography or recording
Sustained disruption of participants work, talks, or other events
Inappropriate physical contact
Unwelcome sexual attention
Continued one-on-one communication after requests to cease
Advocating for, or encouraging, any of the above behavior.

8.1 Enforcement

Participants asked to stop any harassing behavior are expected to comply immediately.

Sponsors are also subject to the anti-harassment policy. In particular, sponsors should not use sexualized images, activities, or other material. Booth staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment.

If a participant engages in harassing behavior, the Hackathon organizers retain the right to take any action to keep the event a welcoming environment for all participants. This includes warning the offender or expulsion from the Hackathon with no refund.

The Hackathon organizers may take action to redress anything designed to, or with the clear impact of, disrupting the event or making the environment hostile for any participants.

We expect participants to follow these rules at all event venues and event-related social activities.

8.2 Reporting

If someone makes you or anyone else feel unsafe or unwelcome, please report it as soon as possible. Hackathon staff can be identified by the use of dedicated t-shirts. Harassment and other code of conduct violations reduce the value of the Hackathon for everyone. We want you to be happy at our event.

You can make a report either anonymously or personally.

We suggest that your report have two key things:

A clear description of the harassment
A statement of what it is you want the contact to do about the harassment

Please structure your report according to the guidelines here: https://geekfeminism.wikia.org/wiki/Reporting_harassment

8.3 Anonymous Report

You can make an anonymous report through a form page that will be provided during the event and linked to this page. We cannot follow up an anonymous report with you directly, but we will fully investigate it and take whatever action is necessary to prevent a recurrence.

8.4 Personal Report

You can make a personal report by contacting a staff member, identified by dedicated t-shirts.

When taking a personal report, our staff will ensure you are safe and cannot be overheard. They may involve other event staff to ensure your report is managed properly. Once safe, we will ask you to tell us about what happened. This can be upsetting, but we will handle it as respectfully as possible, and you can bring someone to support you. You will not be asked to confront anyone, and we will not tell anyone who you are.

Our team will be happy to help you contact venue security, local law enforcement, local support services, provide escorts, or otherwise assist you to feel safe for the duration of the Hackathon. We value your attendance.

This anti-harassment policy is based on the example policy from the Geek Feminism wiki, created by the Ada Initiative and other volunteers.

9. Contacts

For further information please contact: hackathon2019@usi.ch